Winning the work is one thing. Organising the electricians, equipment and materials to deliver it, then making sure the work is accurately invoiced, is where the real demands of running an electrical business begin.
An accepted quote needs to become a scheduled job. Electricians and apprentices need to be assigned. Cable, fittings and other materials need to be ordered or drawn from stock. Timesheets, wholesaler purchases and job documentation all need to stay linked to the right work.
With AXITRAQ, that process starts with your very first estimate.
Build your quote around what the job requires.
AXITRAQ makes it straightforward to build professional quotes and estimates using the employees, equipment and inventory already recorded within your business.
Bring labour, equipment and materials together to establish what the work requires and what it will cost. Your quotation becomes more than a price on a page. It provides the foundation for planning and delivering the job.
For electrical contractors, this creates a practical link between the work you quote and the resources needed to carry it out, whether you are planning an installation, a fit-out or ongoing maintenance.
Turn an accepted quote into a job with one click.
Once accepted, your quotation can be converted into a pending job or project with a single click. The scheduling windows defined for each stage carry across, ready for your team to assign resources and arrange dispatch.
The details you have already entered carry forward too, reducing the need to recreate the job in separate spreadsheets, calendars and systems.
What you quote becomes the starting point for what you schedule, manage and deliver.
See the whole job in one place.
AXITRAQ’s scheduling system brings jobs, projects and their associated activities into a single view.
Employee timesheets, purchase orders, equipment assignments and utilisation records stay linked to the relevant work. So does job documentation, including Safe Work Method Statements (SWMS), audits, inspection records, electrical certificates and reports.
Your team can check progress and find the details they need without having to piece together information from different places.
From the office to the job site, everyone has a clearer picture of the work and what needs to happen next.
Keep invoicing connected to the work.
Whether you issue progress invoices throughout a project or a final invoice on completion, AXITRAQ keeps invoicing alongside the work it relates to.
Bringing quoting, job delivery and billing together reduces repeated administration and makes it easier to move from completing work to invoicing for it.
Sales invoices can be created in AXITRAQ and transferred to your connected accounting system without entering the same information again. Supported connections include Reckon Accounts Hosted, Xero and Zoho Books.
Bring wholesaler purchases into the same process.
Every purchase creates information to manage: purchase orders, delivery dockets, supplier invoices, job costs and, sometimes, returns or credits.
For an electrical business, materials may be ordered ahead of a project, collected from a wholesaler on the way to site or purchased during the job. Keeping those records together helps your team account for what was purchased and which job it belongs to.
AXITRAQ brings these records into one process, using automation to reduce manual handling while keeping your team in control of review and approval.
Purchase orders can be issued directly from the job. In the field, your team can use the AXITRAQ Operations App’s SCAN workflow to upload purchase dockets and invoices as soon as they receive them.
Uploaded documents are automatically processed to extract item details, costs and quantities, then linked to the relevant job and associated job cards or timesheets. Your team reviews the captured information and proposed allocations before purchases are finalised.
Supplier invoices received by email can also be collected through a dedicated inbox on your own domain. AXITRAQ monitors that inbox, extracts invoice details and matches invoices to the relevant purchase orders and associated documents uploaded from the field.
Capture the details without typing them again.
AXITRAQ can separate PDFs containing multiple invoices, then use optical character recognition (OCR) and AI to extract supplier details, invoice numbers, item codes, descriptions, quantities, prices, tax and totals.
For electrical contractors processing regular wholesaler invoices, this reduces the manual entry involved in recording cable, fittings, switchgear and other purchased items.
Where included on supplier documents, AXITRAQ can also capture equipment identifiers such as VINs, registration numbers and asset references. It can help identify whether a purchase relates to a job, inventory or another business expense.
Your team spends less time transferring information from supplier documents into business records and more time reviewing the details that need attention.
Keep purchases and job costs aligned.
Using the captured information, AXITRAQ can suggest how individual invoice items should be allocated to jobs or stock, ready for your team to review and approve.
Markup can be applied using the relevant job or client rate card, or your default settings. When supplier prices change, item costs on open jobs can be updated to reflect those changes.
Price trends make cost changes easier to spot. Linking the same item or part across multiple suppliers also allows your team to compare pricing over time.
Returns and credits remain linked to the original purchase order and job, so adjustments for returned materials can be tracked alongside the purchase.
Automate the processing. Keep control of approval.
Before purchases are finalised and synced to your accounting system, your team reviews and approves the captured details and proposed allocations.
With supported connections to Reckon Accounts Hosted, Xero and Zoho Books, approved supplier purchases can flow through to your accounts without being entered again. The connections available depend on your organisation’s setup.
From the original order to the accounting entry, each purchase stays linked to the work it supports.
Run the work in AXITRAQ. Manage the finances in your accounting system.
Quoting is just one part of AXITRAQ’s broader business platform.
Estimates, scheduling, employees, equipment, inventory, job documentation, purchasing and invoicing all work together, giving your team a consistent way to manage electrical work from start to finish.
Your accounting and payroll systems continue to handle financial reporting and pay runs. AXITRAQ manages the day-to-day operations and the records that support those processes.
The result is less repeated data entry, fewer disconnected processes and a clearer view of your electrical business, from the first estimate to the final invoice.
Discover how AXITRAQ can bring your quoting, jobs, purchasing and invoicing together at axitraq.com.au.
AXITRAQ — One Platform. Zero Blind Spots.
Frequently asked questions
Does an accepted quote automatically become a dispatched job?
No. An accepted quote can be converted into a pending job or project with one click, carrying across the scheduling windows defined for each stage. Your team then assigns resources and arranges dispatch.
Can our electricians upload wholesaler dockets from the field?
Yes. Your team can use the AXITRAQ Operations App’s SCAN workflow to upload purchase dockets and invoices from the field. AXITRAQ extracts the details and links the documents to the relevant work, with review and approval required before purchases are finalised.
Is AXITRAQ a replacement for Reckon, Xero or Zoho Books?
No. AXITRAQ manages the operational side of your business, including quoting, jobs, scheduling, purchasing and related records. Your accounting system continues to handle financial reporting, while your payroll system manages pay runs.
Which accounting systems can AXITRAQ send sales invoices and purchases to?
AXITRAQ supports connections to Reckon Accounts Hosted, Xero and Zoho Books for sales invoices and approved supplier purchases. The connections available depend on your organisation’s setup.
How much of supplier invoice processing can be automated?
AXITRAQ can collect invoices from a dedicated email inbox and AXITRAQ Operations App uploads, extract their details, match them to purchase orders and suggest allocations to jobs or stock.
It also supports markup, supplier price tracking, job cost updates, returns and credits. Your team reviews and approves the captured information and proposed allocations before purchases are finalised.
Are supplier purchases sent to the accounting system without anyone checking them?
No. Automation handles document capture, matching and proposed allocations. Your team reviews and approves purchases before they sync to your connected accounting system.