Winning the work is one thing. Organising the people, equipment and materials to deliver it, then making sure it is accurately invoiced, is where the real demands on your business begin.
An accepted quote needs to become a scheduled job. Employees and equipment need to be assigned. Materials need to be ordered or drawn from stock. Timesheets, purchases and documentation all need to stay linked to the right job.
With AXITRAQ, that process starts with your very first estimate.
Build your quote around what the job requires.
AXITRAQ makes it straightforward to build professional quotes and estimates using the employees, equipment and inventory already recorded within your business.
Bring those resources together to establish what the work requires and what it will cost. Your quotation becomes more than a price on a page. It provides the foundation for planning and delivering the job.
For trade, construction and service businesses, this creates a practical link between the work you quote and the resources needed to carry it out.
Turn an accepted quote into a job with one click.
Once accepted, your quotation can be converted into a pending job or project with a single click. The scheduling windows defined for each stage carry across, ready for your team to assign resources and arrange dispatch.
The details you have already entered carry forward too, reducing the need to recreate the job in separate spreadsheets, calendars and systems.
What you quote becomes the starting point for what you schedule, manage and deliver.
See the whole job in one place.
AXITRAQ’s scheduling system brings jobs, projects and their associated activities into a single view.
Employee timesheets, purchase orders, equipment assignments and utilisation records stay linked to the relevant work, alongside job documentation; SWMS, Audits, Inspections, Certification and Reports.
Your team can check progress and find the details they need without having to piece together information from different places.
From the office to the field, everyone has a clearer picture of the job and what needs to happen next.
Keep invoicing connected to the work.
Whether you issue progress invoices throughout a project or a final invoice on completion, AXITRAQ keeps invoicing alongside the work it relates to.
Bringing quoting, job delivery and billing together reduces repeated administration and makes it easier to move from completing work to invoicing for it.
Sales invoices can then be created and transferred to your connected accounting system, without re-entering the same information again. AXITRAQ provides enhanced API support and connectivity for applications like Reckon Accounts Hosted, Xero and Zoho Books
Bring purchasing into the same process.
Every purchase creates information to manage: purchase orders, delivery dockets, supplier invoices, job costs and, sometimes, returns or credits.
AXITRAQ brings these records together, using automation to reduce manual handling while keeping your team in control of review and approval.
The process starts with purchase orders issued from the job. In the field, your team can use the AXITRAQ Operations App’s SCAN workflow to upload purchase dockets and invoices as soon as they receive them. All supplier invoices and dockets uploaded are automatically processed to extract or items, costs, qty's, then associated to the Job, and Job Cards/Timesheets.
Supplier invoices received by email can be collected through a dedicated inbox on your own domain. AXITRAQ monitors that inbox, identifies invoices, extracting and matching them to the relevant purchase orders; with associated uploaded invoices and dockets from the field.
Capture the details without typing them again.
AXITRAQ can separate PDFs containing multiple invoices, then use optical character recognition (OCR) and AI to extract supplier details, invoice numbers, item codes, descriptions, quantities, prices, tax and totals.
It can also capture equipment identifiers such as VINs, registration numbers and asset references, and help identify whether a purchase belongs to a job, inventory or another business expense.
This reduces the time your team spends manually transferring information from supplier documents into business records.
Keep purchases and job costs aligned.
Using the captured information, AXITRAQ can suggest how individual invoice items should be allocated to jobs or stock, ready for your team to review and approve.
Markup can be applied using the relevant job or client rate card, or your default settings. When supplier prices change, item costs on open jobs can be updated to reflect those changes.
Price trends make cost changes easier to spot. Linking the same item or part across multiple suppliers also allows your team to compare pricing over time.
Returns and credits remain linked to the original purchase order and job, so adjustments can be tracked alongside the purchase.
Automate the processing. Keep control of approval.
Before purchases are finalised and synced to your accounting system, your team reviews and approves the captured details and proposed allocations.
With supported connections to Reckon Accounts Hosted, Xero and Zoho Books, approved supplier purchases can flow through to your accounts without being entered again. The connections available will depend on your organisation’s setup.
From the original order to the accounting entry, each purchase stays linked to the work it supports.
Run the work in AXITRAQ. Manage the finances in your accounting system.
Quoting is just one part of AXITRAQ’s broader business platform.
Estimates, scheduling, employees, equipment, inventory, job documentation, purchasing and invoicing all work together, giving your team a consistent way to manage the job from start to finish.
Your accounting and payroll systems continue to handle financial reporting and pay runs. AXITRAQ manages the day-to-day operations and the records that support those processes.
The result is less repeated data entry, fewer disconnected processes and a clearer view of your business, from the first estimate to the final invoice.
Discover how AXITRAQ can bring your quoting, jobs, purchasing and invoicing together at axitraq.com.au.
AXITRAQ — One Platform. Zero Blind Spots.
Frequently asked questions
Does an accepted quote automatically become a dispatched job?
No. An accepted quote can be converted into a pending job or project with one click, carrying across the scheduling windows defined for each stage. Your team then assigns resources and arranges dispatch.
Is AXITRAQ a replacement for Reckon, Xero or Zoho Books?
No. AXITRAQ manages the operational side of your business, including quoting, jobs, scheduling, purchasing and related records. Your accounting system continues to handle financial reporting, while your payroll system manages pay runs.
Which accounting systems can AXITRAQ send sales invoices and purchases to?
AXITRAQ currently supports connections to Reckon Accounts Hosted, Xero and Zoho Books for sales invoices and approved supplier purchases. The connections available depend on your organisation’s setup.
How much of supplier invoice processing can be automated?
AXITRAQ can collect invoices from a dedicated email inbox and AXITRAQ Operations App uploads, extract their details, match them to purchase orders and suggest allocations to jobs or stock.
It also supports markup, supplier price tracking, job cost updates, returns and credits. Your team reviews and approves the captured information and proposed allocations before purchases are finalised.
Are supplier purchases sent to the accounting system without anyone checking them?
No. Automation handles document capture, matching and proposed allocations. Your team reviews and approves purchases before they sync to your connected accounting system.