Supplier invoices rarely arrive in one neat pile. They land as email attachments, forwarded PDFs, and photos taken when the delivery turns up. The office still has to match each one to a purchase order, decide whether the cost belongs on a job or in inventory, and get the entry into accounts without retyping everything twice.
AXITRAQ can collect those inbound invoices through a dedicated inbox on your own domain. That inbox is monitored for supplier invoices and attachments, so capture starts from mail your business already receives rather than from a separate upload habit.
Match the invoice to the purchase order
When an invoice arrives, AXITRAQ identifies it and works to match it to the relevant purchase order. Matching against the order you raised keeps supplier, quantities and job context in view before anyone finalises the record.
Lines can then be associated to the job or to inventory, ready for review. The aim is a clear trail from order to invoice to cost assignment; not a second set of records living only in email.
Keep people in charge of what reaches accounts
OCR and AI support reading supplier details, invoice numbers, codes, quantities, tax and totals. That speeds capture. It does not replace approval.
Purchases sit in Pending Review until your team checks the captured information and the proposed job or stock assignments. Only after human approval do approved supplier purchases sync to your connected accounting system like Reckon Accounts Hosted, Xero or Zoho Books.
One inbox. One review step. Connected accounts.
A dedicated customer-domain inbox gives the office a consistent place for vendor invoices to arrive. Matching and association reduce rekeying. Pending Review keeps control with the people who know the job.
That same connection sits alongside quoting, scheduling and sales invoicing in AXITRAQ, while your accounting system continues to manage financial reporting.
Related reading (when published): The Quote Is Just the Beginning.
Explore supplier invoice capture and approval in AXITRAQ, or start a 30-day free trial on an eligible plan at axitraq.com.au.
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